![]() If you pick one of the missing fonts, at the bottom of the dialog box you can specify a different font to be substituted, if desired. The dialog box quickly shows you the missing fonts and what Word used to substitute for each missing font. If there are font substitutions, Word displays the Font Substitution dialog box. If there are no font substitutions within the document, Word informs you and there is nothing more to do. What happens at this point depends on whether there are substituted fonts in your document. The Advanced options in the Word Options dialog box. ![]() Scroll down to the Show Document Content section.At the left side of the screen click Advanced.In Word 2010 or a later version display the File tab of the ribbon and then click Options.) (In Word 2007 click the Office button and then click Word Options. The easiest way to figure out what font substitution Word is doing in a document is to follow these steps: He can find out what font is causing the problem, but he can't seem to discover which font is being substituted for that problem-causing font. The closest available font will be printed." Pierre wonders how he can discover which font Word will actually substitute. He then sees a message that says "This font has not been installed. ![]() Here’s an example of ‘Heading 1’ style used as both a paragraph and character style at the same time.When Pierre opens a document provided to him by another person, there are times that the document will use a font that is not installed on Pierre's system. All the Heading styles were changed to linked styles. The best example of a linked style is already in Word 2007 and later. Gone is the need for ‘twin’ styles – now you can have a single style that can applied to any text in a document. It acts like a character style when less than a paragraph (a character/word/phrase) is selected and the style applied. So Word 2007 introduced ‘ Linked Styles‘ which act as both a paragraph style and character style, depending on the situation.Ī linked style acts like a paragraph style when a paragraph/s is selected and the style applied. Or people would have two styles such as ‘QuoteP’ and QuoteC’ with the same settings, one for paragraphs and another for word/characters. ![]() Microsoft discovered that users sometimes had two styles with the same name – one as a paragraph style, the other as a character style. Linked stylesĪdding character styles created a new problem. Line spacing, Left/Right/Center/Justify etc. Things like font, size, color, bold, italic etc are in both character and paragraph styles. A character style could be called ‘Product Name’ to ensure all references to a product or service look consistent.Ĭharacter styles have all the attributes of paragraph styles that are applicable to individual characters. These are styles that can be applied to a word or even a single letter. That was OK but no help if you wanted consistent formatting for words in a paragraph like a product name or just emphasis. Originally there were only Paragraph styles – styles you could apply to an entire paragraph. There are different types of style that can be applied to different parts of a document. Instead of having to apply all those separate formatting options for each main heading, just apply the ‘Heading 1’ style.Įven better, if you decide to change the look of the headings, change the ‘Heading 1’ settings and all the headings with that style will be changed automatically. So ‘Heading 1’ means Cambria font, 14pt, Bold with a color setting, Left justified, 1.15 line spacing and 24pt line space before the text, plus other settings. What is a Style?Ī style is just a collection of formatting settings under a single name.įor example ‘Heading 1’ has these default values in Word (choose Heading 1 style, right-click and choose ‘Modify Style’. From just one type in the early days of Word, there’s five different style types in modern Microsoft Word. In this article we’ll explain the different types of styles including at least one that sneaked in without many people noticing. They have changed and expanded over the years but the fundamentals are the same. Styles have been around for all of Word’s history. With styles it would have taken a few seconds. He laboriously worked through the document, selecting paragraphs, phrases and even individual words then clicking on the ribbon to change the look. Today I watched an ‘experienced’ Word user reformatting a document. I know talking about styles in Word makes eyes glaze over but they are a really useful part of Word (plus Excel, PowerPoint and Outlook). Here’s the basics of Styles in Word for paragraph, character or both (Linked) plus Tables and Lists.
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